Finance and Grants Manager

European Institute of Peace

in Brussels, Belgium, Deadline:13th Feb

Policy Sectors:

Organisation Type: Non Profit

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European Institute of Peace

The European Institute of Peace (EIP) is an initiative at the heart of Europe with a global scope. The EIP contributes to and complements the global peace agenda of Europe and the European Union, mainly through mediation and informal dialogue. The Institute pursues multi-track diplomacy and acts as a flexible, external tool in support of EU mediation efforts where the EU has limited freedom to act. It also serves as an operational hub, connects existing expertise and shares knowledge and lessons on European mediation.

Finance and Grants Manager

Terms of Reference

January 2017

The Finance and Grants Manager will work across all divisions in an international non-profit environment, supervising Accounting, financial and grants reporting, and monitoring systems.   Reporting to the Director of Finance, Administration and Human Resources, this role will include the following responsibilities:


  • Manage the financial accounting, monitoring and reporting systems;
  • Supervision of accountant;
  • Supervision of procurement and accounting procedures;
  • Provide and interpret financial information;
  • Monitor cash flows and predict future trends;
  • Analyse change and advise accordingly;
  • Develop financial management mechanisms that minimise financial risk;
  • Conduct reviews and evaluations for cost-reduction opportunities;
  • Liaise with auditors for annual and grant monitoring;
  • Develop external relationships with appropriate contacts, e.g. auditors, solicitors, bankers and statutory organisations;
  • Produce financial reports to specific deadlines;
  • Assist programme teams in managing budgets; and
  • Keep abreast of changes in financial regulations and legislation.

Grant Management

  • Ensure accurate, timely, efficient and transparent process for all grants;
  • Oversee monitoring and evaluation activities;
  • Provide input into the development of our funding strategy;
  • Manage institutional reporting, including meeting internal and external reporting deadlines, identifying reporting components, compiling required documents, ensuring report completeness, and facilitating final submission to funders;
  • Ensure compliance with internal and external reporting requirements, including budgets and financial reports;
  • Supervision of expenditures to budgets;
  • Review all grant proposals, including budget and budget narratives to ensure their overall quality and feasibility;
  • Work closely with programme teams to build and execute plans and processes, strengthen capacity for grants management, and ensure transparency and accountability;
  • Facilitate cross-organisational learning, including providing information, guidelines, lessons learned and user-friendly tools;
  • Keep up-to-date with funder requirements and developments in the use of indicators, tools, etc.;
  • Maintain appropriate communication with donors concerning grant management; and
  • Participate in relevant meetings relating to the grants and their respective management.

In addition to the above, it is important to emphasise the highest level of discretion and confidentiality in carrying out these duties.


  • Master’s Degree in Economics,
  • At least 5 years of previous accounting experience in Belgium,
  • Experience in financial accounting, grant reporting and financial analysis;
  • Experience working for an NGO or non-profit organisation,
  • Detail-oriented, organised, rigorous, dynamic, proactive and flexible,
  • Team player in an international environment,
  • IT literate (Word, Excel and PowerPoint),
  • Experience in working with accounting software – Winbooks experience is a plus; and
  • Proficient in both English and French.  Dutch or any other EU language is a plus.

EIP offers

  • Permanent contract,
  • Attractive salary
  • Benefits package which includes luncheon vouchers, Hospitalia insurance, pension plan, and
  • 40h/week which includes 12 RTT per year


Recruitment process

Please submit (in English)

  • your CV (Name_Surname_CV_FinanceGrantsManager), and
  • a one-page statement of motivation (Name_Surname_statement_FinanceGrantsManager) demonstrating your qualification according to the profile.

Submit to:

The deadline is 13 February 2017 COB. If selected for the first round, we will contact you for an interview.  Only shortlisted candidates will be contacted.

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